The art of taking good minutes, however, is knowing what to include and what to leave out. On the scientific side, the secretary can make use of helpful technology such as meeting minutes software with templates that provide a structure to follow and ensure consistency. Recording good board meeting minutes is part art, part science. The Art and Science of Taking Meeting Minutes However, with the right preparation and a structured approach, taking good meeting minutes will soon become second nature. Given the gravity attached to board meeting minutes, it is understandable that a first-time minute-taker may feel apprehensive. To fulfil these functions, they need to provide an accurate and impartial picture of what happened at the meeting, recording who participated, how decisions were reached and the outcomes of votes and resolutions. Can indicate the level of individual director engagement and contribution to discussions.Can help inform board evaluation exercises.Are a source of information for key stakeholders.Provide key reference points for the organisation when monitoring progress. ![]() Taking minutes at board meetings is required for companies regulated under the Companies Act 2006.īoard meeting minutes fulfil several other essential functions: Board meetings are high-profile events in the corporate calendar and the minutes of the meeting form part of the company’s official legal record if necessary, they can be admissible as evidence in a court of law. ![]() ![]() Taking minutes at board meetings is an important responsibility.
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